Membership Management Software for Nonprofits

Table of Contents



Last Updated: August 17, 2023

Ever wondered how nonprofits flawlessly coordinate their impactful endeavors? 🤔

This digital powerhouse serves as the heartbeat of nonprofit activities🫀, 


  • Streamlining Tasks
  • Fostering Community Engagement
  • Revolutionizing Donor Relationships

Membership management software is the ultimate multitool for nonprofits. 

Imagine effortlessly orchestrating a charity event🥁, from registrations to post-event follow-ups, all through a single platform.

Beyond organization…

The best nonprofit management software nurtures a sense of belonging, connecting supporters, volunteers, and beneficiaries in a shared mission.

Before we begin, nonprofit management software terms you need to be familiar with 

Please allow us to define a few terms before we proceed.

That way, we can ensure that you fully understand the concepts in the topic.

What do these terms mean? Let’s explore!

Member Database

A well-maintained member database is the heart of every nonprofit organization that does well.

🗝️A great store of digital information that holds the key to building real relationships, keeping track of involvement, and moving the organization’s goal forward. 🗝️

This database acts as a dynamic hub that enables nonprofits to personalize interactions, tailor services, and make sure that every supporter feels valuable and connected.

Membership Renewals

People whose membership in a group or community is extended after their current membership time is over are called “membership renewals.” 

This process is common in various types of organizations, including 

  • Professional associations
  • Clubs
  • Societies
  • Online Communities
  • Other Membership-based groups

🗝️According to the 2023 Marketing report, the renewal rate in 2023 is 5%, which is higher than in 2022.

🗝️The number of associations with a 50% membership renewal rate also increased in 2023.

Donor Management

In the realm of nonprofits, effective donor management is the compass guiding sustainable impact. 

It’s the art of 

  • Understanding
  • Appreciating
  • Cultivating Relationships 

with supporters, ensuring their contributions transcend transactions and become transformative forces for positive change. 

🗝️Through donor management, nonprofits can convey their mission’s significance, express gratitude, and build a community of dedicated advocates🗝️

❓Do you know that after the pandemic 57% of donors are signed up for an organization that allows them to give regularly? Previous year this rate was %46. 

That’s the power of donor management! 

What is Nonprofit Management Software?

Imagine having a digital wizard by your side, custom-built for nonprofit organizations. 

Nonprofit membership software is like a digital Swiss Army knife, making it easy to do things like handle donors, raise money, plan events, and keep track of members. 

With nonprofit management software, nonprofit operations difficulties become opportunities for development and impact, guaranteeing that every effort improves the future.

Key Features of Nonprofit Membership Management Software:

  • Donor Management
  • Fundraising Tools
  • Event Planning
  • Membership Tracking
  • Reporting and Analytics
  • Communication Tools
  • Grant Management
  • Integration Capabilities

Why is Membership Management Software Important for Nonprofits?

Membership Management Software holds immense importance for nonprofits, particularly smaller organizations, and budding communities. 

In the context of limited resources and tight-knit circles, this software becomes a catalyst for growth and impact. 

Small nonprofits and communities can greatly benefit from its capabilities in several ways.

Key Reasons Membership Management Software Matters:

🗝️ Efficiency Amplified: Simplify routine tasks like member registration, event planning, and communication, which will free up resources for more important work.

🗝️ Connection Cultivated: Make stronger connections with members through tailored experiences, exclusive material, and focused contact, which will increase their loyalty and interest.

🗝️ Data-Informed Insights: Use member behavior and interaction metrics to get useful insights that will help you make smart decisions and plan for the future.

🗝️ Unified Community: Make a place online where members can meet, work together, and talk about how much they care about the nonprofit’s goal. This will help them feel like they belong.

🗝️ Resource Optimization: Optimize your resources by figuring out where they are most needed by figuring out where they are being used well and where they need to be improved.

🗝️ Sustainable Growth: Attract new members, keep the ones you already have, and get the most out of their donations to make sure the nonprofit’s effect lasts.

What are the Components of Nonprofit Membership Software?

Just as a ship requires various components to sail smoothly, nonprofit software comprises essential elements that steer organizations toward effective operations and engagement. 

Each of these components plays a crucial role in nurturing relationships, optimizing processes, and propelling nonprofits toward their missions.

Membership Management 

This is the most important part of the program. Membership database software for nonprofits gives you a way to keep track of member interactions, registrations, renewals, and involvement.

Member Database Management

Complete database software for nonprofits saves and groups important information, which makes a membership database for nonprofits possible to communicate with members on a personal level and learn about what they do.

Donor Management

This part makes it easier to talk to donors, keep track of their donations, manage their relationships, and help with fundraising efforts.

Volunteer Management

Recruit, schedule, and communicate with volunteers in a way that makes the most of their efforts.

Fundraising Tools

Give member management software for nonprofits the tools they need to make, track, and run funding efforts, using digital platforms to make it easy for people to donate.

Reporting and analytics

Being able to get information from data makes it easier to make smart decisions and keep improving tactics.

Email & SMS

Integrated communication tools make it easy to send focused messages, which keeps fans, donors, and workers interested.

Top 10 Benefits of NonProfit Membership Management Software

In the intricate world of member management software for nonprofits, where each endeavor is a step towards positive change, membership management software emerges as a guiding light. 

It’s a digital compass that navigates the complexities of organizational management, ensuring that member management software for nonprofits can focus on their core mission with unwavering dedication. 

From its inception, this software has been sculpted to usher in an era of efficiency, engagement, and enriched community interactions.

Let’s delve into the extensive range of benefits it brings to the table:

#1 Efficient Operations

At the heart of it all lies operational efficiency. 

With member management software for nonprofits, the process of member registration, renewal, and event coordination becomes a breeze. 

Time and resources, which were once consumed by administrative tasks, are now liberated, allowing nonprofits to channel their efforts toward impactful initiatives that drive their mission forward.

#2 Enhanced Engagement

Building a strong sense of community and connection among members is essential.

This software empowers nonprofits to do just that, by delivering personalized content, tailored experiences, and exclusive opportunities. 

This heightened engagement not only fosters loyalty but also ignites a passion for the cause.

#3 Centralized Data 

A treasure trove of information, the nonprofit data management and member database is a well-organized repository that offers quick access to vital data. 

This facilitates seamless interactions, as nonprofit data management can tailor their communications and services based on individual preferences, history, and engagement patterns.

#4 Seamless Communication

Effective communication lies at the heart of any successful organization. 

Integrated email and SMS tools enable nonprofits to stay in touch with members, volunteers, and donors. 

Important announcements, event invitations, and gratitude messages can be conveyed promptly, ensuring everyone is on the same page.

#5 Task Automation

Mundane and repetitive tasks can bog down an organization’s efficiency. 

Membership management software steps in by automating these routine processes. 

Whether it’s sending reminders for membership renewals or acknowledgment emails for contributions, automation reduces manual effort and the risk of oversights.

#6 Data-Driven Insights

Informed decision-making is a cornerstone of progress. 

This software offers insights gleaned from engagement metrics, donation trends, and member behaviors. 

Armed with this knowledge, nonprofits can make strategic choices that drive their initiatives in the right direction.

#7 Targeted Fundraising

Funding is the lifeblood of nonprofits, and fundraising tools provided by this software elevate the process. 

It allows nonprofits to create, launch, and manage campaigns that resonate with their audience, expanding their reach and maximizing contributions.

#8 Volunteer Coordination

Volunteers are a valuable asset for nonprofits.

The software optimizes volunteer management by efficiently organizing schedules, assignments, and communication. 

This ensures that volunteers are utilized effectively and can contribute their skills where they matter most.

#9 Member Retention

The software’s ability to offer personalized experiences fosters loyalty among members. 

By tailoring interactions and services, nonprofits create a bond that encourages long-term commitment and active participation.

#10 Sustainable Growth

In the world of nonprofits, growth is synonymous with impact. 

The software facilitates sustainable growth by attracting new members, retaining the existing ones, and managing resources efficiently. 

This paves the way for an enduring legacy of positive change.

The Pros of Using Nonprofit Management Software

✅ Increased efficiency

Software for managing a nonprofit can help you automate chores, keep track of progress, and handle money better. 

This can give you more time to spend on things that are more important, like your goal.

✅ Improved accuracy

Software for managing a nonprofit can help you avoid mistakes and make sure your info is correct. 

This is important for making choices and giving reports to donors that are based on facts.

✅ Better decision-making 

Software for running a nonprofit can help you make better choices by giving you more information about your data. 

This can help you find trends, focus your funding efforts better, and make better use of your resources.

✅ Increased transparency 

Software for managing a nonprofit can help you be more open by making your info easier for users to get to. 

This can help donors and workers trust you more, and it can also help you follow the rules.

✅ Fundraising Power 

Using funding tools makes it easier to plan, run, and track a campaign, which helps contact more people and get more donations.

The Cons of Using Nonprofit Management Software

❌ Cost

Software for running a charity can be expensive, especially for small ones. 

The features and functions of the software, the size of your group, and the number of users can all affect how much charity management software costs.

❌ Complexity

Software for managing a charity can be hard to use, especially for organizations with few IT resources. 

It can be hard to get the most out of charity management software if you don’t have the staff or skills to set it up and keep it running.

❌ Safety of data

Hackers may try to get into nonprofit management software, so it’s important to choose one with strong security features. 

Also, you should make sure your staff knows how to use the software safely.

The Ways of Using Membership Management Software For Nonprofits

Nonprofit membership management software is a tool that can help groups make it easier to keep track of their members and get along better with them. 

Recruiting New Members

Membership management software can help you automate the membership recruitment process, from creating membership forms to sending out welcome emails. 

This can free up your time so you can focus on other tasks, such as developing new programs and services for your members.

Managing Member Records

Membership management software can help you store and track member information, such as 

  • Contact Information
  • Membership Status
  • Payment History

This information can be used to personalize your communications with members and to ensure that they are receiving the benefits of their membership.

Sending Out Membership Communications

Membership management software can help you send out 

  • Member Newsletters
  • Event Invitations
  • Other Communications

This can help you keep your members informed about your organization and its activities.

Tracking Member Activity

Membership management software nonprofits can help you track member activity, such as 

  • Website Visits
  • Event Attendance
  • Donation History

This information can be used to identify trends in member behavior and to target your communications more effectively.

Providing Member Benefits

Membership management software can help you track member benefits, such as 

  • Discounts
  • Access to Exclusive Content
  • Volunteer Opportunities 

This information can be used to ensure that members are aware of the benefits they are entitled to and to make sure that they are taking advantage of them.

Generating Reports

Member management software nonprofits can help you generate reports on membership data, such as 

  • Membership Trends
  • Member Demographics
  • Member Activity 

This information can be used to make informed decisions about your membership program and to improve your relationships with members.

Using Nonprofit Management Software Plugin with WordPress

Using a WordPress plugin for charity membership management software is a great way to make and run websites for nonprofits that require membership, subscription services, online groups, and more. 

With these tools, it’s easy to control entry, set up different levels of membership, and take payments for subscriptions. 

How to use a membership management software for nonprofits organization plugin with WordPress:

  1. Choose a plugin: There are many different nonprofit management software plugins available for WordPress. 

When choosing a plugin, it is important to consider your specific needs and requirements. 

Some factors to consider include the features offered by the plugin, the price of the plugin, and the level of support offered by the developer.

GiveWP: GiveWP is a popular plugin that allows you to accept donations through your website. 

It offers a wide range of features, including recurring donations, multiple payment gateways, and donor management.

WP Charitable: Charitable is a plugin that allows you to create and manage fundraising campaigns. 

It offers features such as goal tracking, donation forms, and email marketing.

WPForms: WPForms is the best-giving plugin for WordPress for nonprofit organizations that want to save money on pricey software for managing donations. 

  1. Install the plugin: Once you have chosen a plugin, you can install it in WordPress. 

To do this, go to the Plugins page in your WordPress dashboard and click on the Add New button. 

Search for the name of the plugin you want to install and click on the Install button. 

Once the plugin is installed, click on the Activate button to activate it.

  1. Configure the plugin: Once the plugin is activated, you will need to configure it. 

The configuration process will vary depending on the plugin you are using. 


Most plugins will require you to enter some basic information about your nonprofit, such as your name, address, and contact information. 

You may also need to set up payment processing options if you want to accept donations through your website.

  1. Use the plugin: Once the plugin is configured, you can start using it to manage your nonprofit. 

The specific features that are available to you will vary depending on the plugin you are using. 

However, most plugins will allow you to do things like:

  • Create and manage donor profiles
  • Track donations
  • Send thank-you emails to donors
  • Create and manage events
  • Send email newsletters to members
  • Create and manage volunteer opportunities
  1. Get support: If you have any questions or problems using the plugin, you should contact the developer for support. 

Most developers offer support through email, live chat, or forum posts.

All-In-One Nonprofit Membership Management Software

All-in-one nonprofit membership management software such as Raklet, can be a valuable tool for nonprofits of all sizes. 

It can help you to streamline your membership management processes, improve your relationships with members, and track your progress towards your goals.

❗ Here are some of the benefits of using all-in-one nonprofit membership management software❗

Streamlined membership management: 

All-in-one membership management software for nonprofit organizations can help you to automate many of the tasks involved in managing your membership, such as:

  • Member sign-up and renewal
  • Payment processing
  • Member communications
  • Member data storage and reporting

Improved relationships with members: 

All-in-one membership management software for nonprofit organizations can help you to improve your relationships with members by providing you with a centralized platform to store and manage their information. 

Tracked progress towards goals: 

All-in-one membership management software nonprofits can help you track your progress toward your goals by providing you with data on your membership numbers, member engagement, and revenue. 

🗝️ Tips: All-in-one nonprofit membership management software can improve membership management, increase member connections, and measure progress toward goals.

❗Here are some of the features that you can expect to find in all-in-one nonprofit membership management software❗

Member profile management: 

This feature allows you to store and manage information about your members, such as their contact information, membership status, and payment history.

Membership management: 

This feature allows you to manage your membership program, such as creating and managing membership levels, processing payments, and sending out renewal reminders.

Communication management: 

This feature allows you to send out email newsletters and other communications to your members.

Data reporting: 

This feature allows you to track your membership data and generate reports on your membership numbers, member engagement, and revenue.

How Nonprofit Management System Increases Volunteer & Donor Engagement

Nonprofit management systems can be helpful for organizations of all kinds, but they can be especially useful for getting volunteers and donors more involved.

Here are some of the ways that nonprofit management systems can increase volunteer and donor engagement:


Nonprofit management systems can help nonprofits personalize their communications with volunteers and donors. 

This can be done by storing information about each individual volunteer or donor, such as their 

  • Interests
  • Skills
  • Giving History 

Engagement tools

Nonprofit management systems can provide a variety of engagement tools that can help nonprofits keep volunteers and donors involved. 

These tools can include things like 

  • Online Volunteer Sign-Up
  • Donation Forms
  • Event Registration

They can also include features that allow volunteers and donors to connect with each other and with the nonprofit.


It can provide reports that track volunteer and donor activity. 

These reports can be used to identify trends, measure the impact of volunteer and donor programs, and make improvements to volunteer and donor engagement strategies.

Data security

It can help nonprofits protect the data of their volunteers and donors.

This is important because volunteers and donors often share sensitive information with nonprofits, such as 

  • Contact Information
  • Financial Information
  • Personal Stories

How Analytics & Reporting Help You to Improve Decision-making While Recruiting and Retaining Supporters 

Analytics and reporting can be helpful for nonprofits that want to get more volunteers and keep the ones they have. 

By keeping track of data and making choices based on what they show, nonprofits can learn more about their workers and donors and make better programs.

#1 Seeing trends: Nonprofits can see trends in worker and donor action by keeping track of data over time. 

With this knowledge, it’s possible to make smart choices about how to use resources and where to focus employment efforts. 

For example, 

If a nonprofit sees a drop in the number of people who want to serve, it may decide to give workers more training and help. 

#2 Measuring the effect of campaigns: 

Analytics and reports can be used to measure the effect of worker and donor programs. 

This knowledge can be used to figure out which programs work best and how to make programs that don’t work as well better.

For example, 

A nonprofit might keep track of how many workers sign up for a project, how much money is made, and how many people the project helps. 

#3 Personalizing communications: 

Nonprofits can make their interactions more personal by keeping track of information about each worker and donor. 

This can make volunteers and donors feel more valued and respected, and it can also encourage them to stay involved with the charity. 

For example, 

A nonprofit might send a worker an email about a new project that fits with their interests, or it might send a donor a unique thank-you note for their recent donation.

#4 Making Better Decisions: 

Nonprofits can make better decisions about how to get workers and donors and keep them if they look at the data. 

For example, 

a nonprofit may decide to focus on getting workers from a certain age group or to give funders more perks. 

Security and Data Privacy in Nonprofit Membership Software While Managing Your Member Database

Security and data privacy are important for any organization that handles private data, including nonprofits that use membership software to control their member database. 

Here are some tips for making sure that charity membership software is safe and private:

Choose a Reputable Platform

When picking a membership software provider, it is important to choose one with a good reputation for security and data privacy. 

Look for a provider who has been in business for a while and has a good track record of making customers happy.

Read the Terms and Conditions

Read the terms of service carefully before signing up for any membership software. 

This paper will explain the security and privacy rules of the vendor. 

Before you sign up, make sure you understand these rules and that you are okay with them.

Set Up Two-Step Verification

Your membership software account is even safer when you use two-factor identification. 

When two-factor authentication is turned on, you will need to use both your password and a code from your phone to log in.

Keep Your Software Up to Date

The company that makes your account software will release security changes on a regular basis. 

Make sure to run these updates as soon as they become available to keep your info safe.

Monitor Your Account Activity 

Make sure to keep an eye on your membership software account for any strange behavior. 

If someone else logs into your account or makes changes to your account settings without your permission, you should call the provider right away.

Back-Up Your Data

It’s important to make regular copies of your client information in case of a data breach or other problem. 

This will help you get your info back if you lose it or it gets stolen. 

Who is Nonprofit Management System Designed?

A nonprofit management system is purpose-built to empower organizations with the tools they need to navigate the complexities of their mission-driven work. 

With features like 

  • Donor management
  • Event coordination
  • Volunteer management

A nonprofit management system is the compass that guides these organizations toward their goals, helping them maximize their impact and create positive change in their communities. 

🗝️Did you know, according to the Giving USA 2023 Report, foundations gave 21% of all donations to nonprofits in 2022, which is about $105.21 billion?

Small Organizations

Small nonprofit organizations with 1-10 employees are the heartbeats of social change. 

A nonprofit management system tailored for them becomes a lifeline, helping manage limited resources efficiently. 

Small Nonprofit Management System: What They Do:

  • Streamline Tasks
  • Donor Care
  • Event Planning
  • Volunteer Coordination
  • Fundraising Support
  • Communication Hub
  • Data Insights
  • Member Engagement
  • Adaptability
  • Impact Amplification

🗝️ According to data in 2022, Vermont is the place where Nonprofits as a percentage of total employment is highest. The rate of 18.8% corresponds to a total of 48,014 people.

Medium Organizations

In a nonprofit organization, a group with 11 to 50 people is considered to be larger and more established. 

These organizations have more people working for them and more money, so they can take on bigger projects and efforts to carry out their goals.

Medium Nonprofit Management System: What They Do:

  • Mission Implementation
  • Program Development
  • Community Engagement
  • Fundraising Strategies
  • Team Collaboration
  • Capacity Building
  • Strategic Partnerships
  • Regional Impact
  • Long-Term Sustainability

🗝️In the United States, there are more than 1.5 million non-profit organizations.

To give you an idea of how big that number is, there are about 10 million organizations around the world. 

So, the United States is home to about 15% of the world’s nonprofits.

Large Organizations

In the nonprofit sector, a large organization with 51 or more workers is an important and powerful entity. 

These organizations have a lot of money, people, and skills, which lets them take on big, complicated projects that help them reach their goals.

LargeNonprofit Management System: What They Do:

  • Global Reach
  • Innovation Centers
  • Resource Mobilization
  • Strategic Alliances
  • Institutional Impact
  • Capacity Building

🗝️Do you know how much of the business is made up of large nonprofits?

5.7% of the U.S. economy is made up of large non-profit organizations.

Top 5 Questions to Consider Before Choosing a Membership Management Software for Nonprofits

1-Does It Meet Our Needs?

  • Carefully evaluate the software’s feature set to ensure it aligns with your nonprofit’s specific needs. 
  • Does it offer comprehensive membership tracking, event management tools, communication capabilities, and support for fundraising efforts? 

2-Is It User-Friendly?

  • The software’s user-friendliness is paramount. Consider your team’s technical proficiency and the learning curve involved. 
  • A user-friendly interface means that your staff can quickly adapt to the software without extensive training. 

3-Can It Scale with Us?

  • Think beyond your current needs and consider your nonprofit’s future growth. 
  • Ensure that the software’s capacity can handle a larger volume of members, events, and data without compromising performance. 

4-What’s the Support Like?

  • Strong customer support is a vital aspect of any software investment. 
  • Research the reputation of the software provider’s customer support services. 
  • Look for providers that offer a range of support options, including documentation, tutorials, and responsive help desks.

5-Does It Fit Our Budget?

  • Consider not only the initial cost of the software but also its ongoing subscription fees. 
  • Understand the pricing structure and whether it aligns with your nonprofit’s budget. 
  • Don’t forget to consider any additional costs, such as training, customization, or integration with other systems.

Paid Nonprofit Management Software vs Free Nonprofit Management Software

Choosing between paid and free nonprofit board management software can be tough. 

Don’t worry, we’ve got you covered!

Here’s to help you make an informed decision:

Pros 🤩 Paid Nonprofit Management Software is good for

Comprehensive Features: Paid best membership software for nonprofits usually has more features than free software, such as advanced group management, event planning, donation tracking, reports, and integrations with other tools.

Customization: Paid choices often give you more ways to change the program to fit the needs of your business.

Customer Support: Most paid best membership software for nonprofits comes with specialized customer support, so if you need help, you can get it quickly.

Scalability: Many paid solutions are made to grow with your charity as it gains more members and needs that are more complicated.

Security: Paid software generally has better security features that protect private information about members and donors.

Cons 😮‍💨 Paid Nonprofit Management Software isn’t good for

❌ Cost: Paid software costs money, which could be a problem for small non-profits with tight funds.

❌ Ongoing Fees: In addition to the original cost, you may have to pay contract fees over time, which could put a strain on your budget.

❌ Learning Curve: If an expensive program has a lot of features, it may take your team longer to learn how to use all of them.

Pros 🤩 Free Nonprofit Management Software is good for

Cost savings: There are no up-front costs or continuing subscription fees with free software, which makes it a good choice for groups on a tight budget.

Basic Features: Free best membership software for nonprofits don’t have as many features as paid software, but they often have the tools you need to handle basic memberships and donors.

Simplicity: Most free software is easy to use and simple, so your team will need less training.

Cons 😮‍💨 Free Nonprofit Management Software isn’t good for

❌ Limited Features: Free software might not have the advanced features, connections, or customization choices that you need to run your business better.

❌ Scalability Problems: As your charity grows, it might be hard for free software to handle more people and more complicated needs.

❌ Support Limitations: Free software usually has limited or community-based support, which may not be as quick or thorough as paid choices.

❌ Data Security: Free apps might have less strict security measures, which could put private information at risk.

Tips for Negotiating Contracts and Pricing with Membership Management Software Vendors

To get the best deal for your nonprofit organization, you need to negotiate contracts and prices with membership management software providers. 

Here are some tips that take into account the benefits that big organizations may have and the options that smaller organizations have:

➡️ For Large Organizations:

Leverage Your Scale: Show how big your group is and how you could work together for a long time. 

Stress that your bigger number of members can help the software vendor’s services reach more people.

Customization Needs: Large groups often need answers that are tailored to their needs. 

Talk to them about your special customization needs and how their tools can meet those needs.

Long-Term Commitment: Let them know that you’re interested in a long-term relationship. 

When a big company shows a strong commitment, software vendors are often more willing to negotiate.

Volume Discounts: Ask about savings based on how much you buy. 

Large companies can use the fact that they use more to achieve better rates.

Integration Opportunities: Talk about the possibility of connections if you already have systems or tools in place. 

If vendors know that their software will be a key part of your processes, they might be more willing to give you price breaks.

➡️ For Smaller Organizations:

Free Plans or Trials: Many software companies offer smaller businesses free plans or samples. 

Use these choices to see if the software is right for you before you spend money on it.

Nonprofit Discounts: Ask about discounts for nonprofits. 

Many companies offer discounts to nonprofits of all sizes, no matter what they do.

Bundle Features: If your organization needs certain features that aren’t part of the basic package but are still important, talk to the company about combining choices. 

When multiple features are added together, vendors may offer better prices.

Scalability: Even if you are small right now, talk about how you want to grow. 

Vendors might offer low prices for a short time in the hopes that your company will upgrade as it grows.

Term Flexibility: Talk about the terms of the deal. 

If you’re not sure if you want to commit to a long-term plan, see if you can get a deal with a shorter term that can be renegotiated.

Referral Opportunities: If the software helps you out during the trial time, ask if there are any rewards for referring people. 

If you tell other nonprofits about their services, vendors might give you a deal.

Top Membership Management Software for Nonprofits

  1. Raklet

Paid Advantage: Raklet has an easy-to-use website with tools for managing memberships, planning events, communicating with people, and making payments online. 

It’s known for being easy to use and having good customer service.

Paid Disadvantage: Some advanced functions might cost more, which could be a problem for groups with limited funds.

Free Advantage: Raklet offers a free plan that is good for smaller charities. 

It has simple tools for managing users and communicating, which makes it a good place to start.

Free Disadvangate: The free plan might have limits on the number of users and some advanced features, which could be a problem as your charity grows.

  1. MemberPlanet

Paid Advantage: Sign up Its main goal is to make membership management easier by using automation, interaction, and event management tools.

Paid Disadvantage: It might not have as many advanced customizing options and features as more complicated systems because of how simple it is.

  1. Wild Apricot 

Paid Advantage: Wild Apricot: Wild Apricot has a wide range of features, such as managing memberships, registering for events, sending and receiving emails, and making online payments. 

Its easy-to-use design is good for charities with different levels of technical knowledge.

Paid Disadvantage: The price might be too high for small groups with limited funds. 

As your number of users grows, you may need to move to a higher price level.

  1. Memberful

Paid Advantage: Memberful has tools for managing memberships, subscriptions, and access to material. 

It works especially well for nonprofits that sell digital goods or post material online.

Paid Disadvantage: It’s great at making money from content, but it might not have as many tools for charity management as all-in-one platforms.

Free Advantage: Signing up is free, so why not? It gives free plans that work well for small nonprofits. 

It’s good for getting started because it has easy tools for handling memberships and a small number of integration options.

Free Disadvantage: The free plan may limit how many users you can manage and how much you can use the more advanced tools that come with paid plans. 

  1. MemberClicks

Paid Advantage: MemberClicks provides tools for membership management, event registration, and communication. 

Its integrations with other software and customizable member portals are noteworthy.

Paid Disadvantage: The interface can be overwhelming for new users, requiring some learning time before efficient usage.



There are several free top nonprofit board membership management software choices that offer simple tools for managing members, contacts, and events.

These are usually free plans offered by paid nonprofit membership management software.

Here are some top options you might consider:

Nonprofit Management Software Based on Country

When picking the best nonprofit management software, it is important to think about features, payment methods, and currency matching that are specific to a country. 

Here are a few things you should look at: 

Details About the Country: 

There may be different laws, language differences, and local rules in different countries that affect how nonprofit management software is used. 

Using the Same Currency: 

Make sure the software works with your country’s currency so that you can handle donations and purchases in your own currency. 

This makes it easy to keep track of money and bill members without having to convert currencies all the time.

Language Options: 

Choose nonprofit software that can be used in more than one language, so you can talk to members in the language they prefer. 

This makes it easier for people to talk to each other and get involved, which improves the general volunteer experience.

Flexibility in Customizing: 

You should think about getting nonprofit software that can be changed to fit the needs of your country. 

This could mean making changes to fundraising campaigns, types of events, and contact choices to fit the needs of your group.

➡️You can find all of these features in Raklet.

You can look at the services we offer in different countries to better understand what you can find and what to look for.

Nonprofit Membership Management Software in the United States

According to polls and research, we did with US users, payment ways are one of the most important things to them.

Raklet has a low fee and an easy way to pay, and it helps organizations when people in their towns can see how much money they are getting.

Other than that, 

Help for the most important features can be given 24/7 in the form of country-specific perks.

One of these is Wild Apricot, which some US schools and organizations like and which has an above-average pricing plan.

If you want to see the full, clear comparison we made between Wild Apricot vs Raklet, you can find it here.

You can also look at the United States Raklet page.

Unique Needs of US Nonprofit Organizations:

  • Language option on the platform
  • Collect donations in US Dollars
  • English support 
  • Fundraising campaigns 

Nonprofit Membership Management Software in the United Kingdom

Top software for managing nonprofits can be adjusted to fit the needs of UK groups, making operations run more smoothly and making it easier for members to talk to each other.

It gives UK-based nonprofits more power because it has special features for fundraising campaigns, gift management, event planning, and communication.

One of them could be Join It. It can help big groups, but it can also help small ones, though the price is a little bit high. 

If you want more information, you can compare Join It and Raklet in our piece Join It vs. Raklet.

Unique Needs of UK Nonprofit Organizations

  • Language option on the platform
  • Collect donations in pounds sterling
  • English support
  • Fundraising campaigns  

Nonprofit Membership Management Software in Canada

The features of nonprofit management tools are made to fit the needs of Canadian organizations. This makes it a very useful tool for running operations and collecting donations with members. 

It has tools for managing donations, fundraising campaigns, event planning, contact, and so on.

Unique Needs of Canadian Nonprofit Organizations

  • Language option on the platform
  • Collect donations in Canadian Dollars
  • English support 
  • Fundraising campaigns 

Nonprofit Membership Management Software in Australia

Customized charity management software meets the needs of Australian nonprofits, making it a useful tool for improving operations and getting donations.

Unique Needs of Australian Nonprofit Organizations

  • Language option on the platform
  • Collect donations in Australian  Dollars
  • English support 
  • Fundraising campaigns 

Nonprofit Membership Management Software in Other Countries

Depending on where you live, the language option may be the most important thing to think about when choosing charity software, even if the payment and currency are also important.

You should check whether the company in question offers services in that language and what the situation is on the help side.

You can also look at the information about your country on our Countries We Serve page if you want to learn more about it.

Palliative Care – Case Study

Palliative Care, a nonprofit offering vital support to individuals with life-limiting illnesses, uses in Raklet’s nonprofit management software. 

Despite operating on a constrained budget and with limited staff, Raklet’s accessible and customizable solution has seamlessly integrated into Palliative Care’s operations. 

By effectively addressing their membership, event, and financial management needs, Raklet has proven itself to be an indispensable asset.

Raklet has simplified the tracking of membership dues and renewals, automating payment reminders and ensuring consistent revenue streams. 

The software’s event management capabilities have streamlined registrations and RSVP tracking, enabling Palliative Care to allocate resources effectively. 

In addition, 

Raklet’s automated communication tools have facilitated engagement through email newsletters and announcements, bolstering member awareness and participation. 

By optimizing volunteer management and donor tracking, Raklet has empowered Palliative Care’s outreach efforts. 

So, Raklet’s tailored features have significantly contributed to Palliative Care’s mission, exemplifying the synergy between technology and nonprofit objectives.

Final Words


You’ve reached the end of the story. We hope you got everything you were looking for.

What did we talk about briefly?

Nonprofit management software is becoming more and more important in the fast-paced world of modern companies.

Think of this software as a reliable director who leads these groups through the complicated dance of gifts, event planning, and communication.

Imagine it as the secret ingredient that gives every volunteer contact a little extra magic and makes sure that links aren’t just made, but kept alive. 

So, as you figure out how your group works, remember that charity management software is more than just a tool.

It’s your backstage helper, virtual guide, and the technology that turns the usual into the amazing. 

FAQs about Nonprofit Management Software

1-What is nonprofit management software?

Digital nonprofit management software helps nonprofits manage membership, fundraising, event planning, donor interactions, communication, and financial tracking. It simplifies administrative procedures and lets NGOs focus on their purpose.

2.-What are the key features of nonprofit management software?

Membership, donor, fundraising, event registration, and administration, communication tools (email, newsletters), volunteer tracking, financial reporting, and accounting software integration are common aspects of nonprofit management software.

3-How does nonprofit management software benefit organizations?

Memberships, events, and donations are easier to handle using nonprofit management software. Communication with members, contributors, and volunteers improves. Automation saves time by eliminating manual labor. The software also delivers extensive fundraising and financial health information.

4-How do I choose the right nonprofit management software for my organization?

Consider your organization’s size, budget, needs, and technological skills while picking nonprofit management software. Find software with the functionality your nonprofit needs. Review user reviews, request demos, and evaluate customer support.

5-Can nonprofit management software help improve donor engagement and fundraising efforts?

Nonprofit management software enhances donor engagement and fundraising. Many donor management software lets you create extensive donor profiles, track gift history, and segment donors for targeted communication. Additionally, the program generally allows online payment processing, making donations easier.

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